Pro
USD9
per member per month, billed yearly
Billed monthly: USD12
Best for: Small teams of up to 10 paid Members
- 1 to 10 Members
- unlimited Contributors
- Gantt
- calendar
- board and table views
- 250 automations per month
- 20 GB storage
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Smartsheet pricing in 2026: Pro vs Business, and why there is no free plan
Every Smartsheet plan in plain numbers, who counts as a paid Member, and where the bill quietly grows between renewals.
The short answer
Smartsheet costs USD 9 per Member per month on Pro and USD 19 on Business billed annually, or USD 12 and USD 24 billed monthly. Enterprise and Advanced Work Management are quoted. A 25-Member team on Business pays USD 5,700 a year at list price, or USD 7,200 on monthly billing. There is no free plan.
- Cheapest paid planPro at USD 9 per Member a month billed annually, for up to 10 Members.
- What most teams needBusiness at USD 19, for timeline view, unlimited automations and free Guests.
- Biggest hidden costSAML SSO comes only with quote-only Enterprise, which needs 10 or more Members.
- Best way to saveMove non-owners to free Contributor access before each true-up.
Written by Procurement VMS Editorial Team · Reviewed by Michael, Procurement Advisor Expert · Price data dated · 9 minute read
Smartsheet plans and prices
Smartsheet looks like a spreadsheet and is priced like a per-seat SaaS tool, and that is where the surprises begin. The free plan has gone, Pro stops at 10 Members, and the features IT asks for sit in quote-only tiers.
The sections below explain each plan, who counts as a paid Member and where the bill grows, using prices from Smartsheet's pricing page.
Prices below were recorded on 21 September 2026. The headline figure is the lowest price you can get for that plan. Check the official page before you buy, because vendors change prices without notice.
Business
USD19
per member per month, billed yearly
Billed monthly: USD24
Best for: Departments running shared projects and reporting
- 3+ Members
- unlimited Guests and Contributors
- timeline view
- unlimited automations
- 1 TB storage
- 250 MB attachments
Enterprise
Custom
per member per month
Best for: Companies with IT and security requirements
- 10+ Members
- SAML-based SSO
- directory integrations
- portfolios
- unlimited attachment storage
Advanced Work Management
Custom
per member per month
Best for: PMOs running governed portfolios at scale
- Control Center
- Dynamic View
- Data Shuttle
- Connectors
- DataMesh
- Calendar App
- Pivot App
- Premium Support
How billing works
Smartsheet bills Members, the people who create and own sheets. Contributors, and Guests on Business, edit shared items for free, so your real bill depends on who is classed as a Member. Pro caps out at 10 Members, Business needs at least 3 and Enterprise at least 10. Smartsheet can admit Provisional Members who get full access before they are paid for. These are reviewed and trued up each quarter on annual plans and each month on monthly plans, so seat counts can rise between renewals.
The tier trap
SAML SSO and directory integrations only arrive on Enterprise, which is quote only and needs at least 10 Members. Control Center and Dynamic View sit even higher, in Advanced Work Management or as add-ons.
Read this first. Smartsheet's page showed its prices as run-together digits when we read it. We read them as Pro USD 12 monthly and USD 9 annual, and Business USD 24 monthly and USD 19 annual, which matches a 2026 Softr guide. The end of the free plan, the 30 day trial and the true-up schedule also come from Softr, not Smartsheet's page.
Smartsheet cost calculator
Move the slider to see what each plan costs at your size. The figures use the list prices on this page and leave out tax, add-ons and any discount you negotiate.
What a team of 25 really pays
Twenty-five Members on Business is a real department. The third row shows how much the Member definition is worth.
| Scenario | Cost per year | Against the headline |
|---|---|---|
| Business, billed annually (25 Members) | USD5,700 | Headline price |
| Business, billed monthly (25 Members) | USD7,200 | +USD 1,500 |
| Business annually after reclassifying 10 people as free Contributors (15 Members) | USD3,420 | -USD 2,280 |
What each Smartsheet plan includes
Compare the plans side by side. Where a cell says Check page, the vendor's pricing page was not specific enough for us to fill it in.
| Feature | Pro | Business | Enterprise | Advanced Work Management |
|---|---|---|---|---|
| Paid Members | 1 to 10 | 3+ | 10+ | Custom |
| Free collaborators | Contributors | Guests and Contributors | Guests and Contributors | Guests and Contributors |
| Automations | 250 per month | Unlimited | Unlimited | Unlimited |
| Storage | 20 GB | 1 TB | Unlimited | Unlimited |
| Max attachment size | 30 MB | 250 MB | 250 MB | 250 MB |
Features we could not place by plan: Gantt, calendar, board and table views, Timeline view, SAML SSO and directory integrations, Portfolios. Check the official page for which plan includes each one.
Which Smartsheet plan should you pick?
Pro
Pick it if 10 or fewer people own sheets and 250 automations a month is enough.
Business
Pick it if you need timeline view, unlimited automations, free Guests or more than 10 Members.
Enterprise
Pick it if IT requires SAML SSO, directory integrations or portfolio views.
Advanced Work Management
Pick it if a PMO needs Control Center templates, Dynamic View and Data Shuttle in one bundle.
Our view
Smartsheet is fairly priced for spreadsheet-minded teams on Business, because free Contributors and Guests keep the paid Member count low. It gets expensive fast once SSO, Control Center or Dynamic View are needed, since all of them move you into quote-only territory.
You may be overpaying if
Most of your paid Members only update rows that others created, or you bought Business for 3 to 10 people who never use timeline view or more than 250 automations a month.
How to pay less for Smartsheet
Reclassify Members
Check who actually creates and owns sheets. Everyone else can edit as a free Contributor, and on Business as a Guest.
Watch Provisional Members
Review Provisional Members before each true-up so temporary access does not turn into a paid seat by default.
Commit annually
Business drops from USD 24 to USD 19 per Member per month on annual billing, and Pro from USD 12 to USD 9.
Stay on Pro while you can
Teams of 10 or fewer owners who live within 250 automations a month pay less than half the Business rate.
Unbundle the premium add-ons
Ask for Dynamic View or Data Shuttle only where a named workflow needs them, not Advanced Work Management for everyone.
Get competing quotes
monday.com Work Management starts at USD 9 per seat and Asana Starter at USD 10.99, which gives you bargaining power on Enterprise quotes.
What other buyers report
Softr reports that in mid-2026 small Smartsheet deployments of 5 to 25 users typically spend USD 5,000 to USD 15,000 a year, and mid-market deployments of 25 to 200 users USD 15,000 to USD 100,000. Source
Renewal email you can copy
Fill in the brackets and send it about 90 days before the renewal date. It works best next to your renewal tracker.
Subject: Smartsheet renewal on [renewal date] Hi [account manager], Our Smartsheet [plan] subscription renews on [renewal date]. Over the last 90 days, [active members] of the [paid members] we pay for used it. We would like to renew with [target members] on a [term] term. Before we sign, please send: 1. The current list price and the price you are offering us, line by line. 2. The cap on any price increase at the next renewal. 3. The notice period if we want to cut members or move to another plan. We are comparing this against [alternative] and plan to decide by [decision date]. If you can offer [target discount] percent off list, or a lower price for a longer term, we are ready to talk this week. Thank you, [name] [company]
Free PDF and Excel
Smartsheet pricing sheet and cost model
A one page summary of every plan, plus an Excel model that adds up your own seat count.
- All plans and prices on one page
- Excel model with your seat count and yearly cost
- Renewal checklist and the email above, ready to edit
- Date of the price data and the source links
Smartsheet alternatives and what they cost
If this vendor does not fit, these are the closest options and what they charge.
| Alternative | Starting price | Pick it when |
|---|---|---|
| monday.com Work Management | USD9 per seat per month (Basic, annual, 3-seat minimum) | Your team wants boards and dashboards more than grid-style sheets Read our monday.com pricing guide |
| Asana | USD10.99 per user per month (Starter, annual) | Work is task and project based rather than spreadsheet based Read our Asana pricing guide |
| ClickUp | USD7 per user per month (Unlimited, annual) | You want the lowest per-seat price and unlimited storage Read our ClickUp pricing guide |
Keeping Smartsheet spend under control
Work management tools collect seats the way a spare room collects boxes. Everyone who ever needed a sheet has one, and nobody checks who still builds anything. The quarterly true-up makes the gap visible.
- Track who holds a seat. Keep one list of paid seats, their owners and the date each was last used. Our guide to vendor management shows how to set that up.
- Put renewals on a calendar. Log every renewal date and notice period in a contract renewal tracker so nobody finds out after the term rolls over.
- Route new buys through one request. Cards and expense claims hide duplicate subscriptions. A short purchase requisition step catches them before the first payment.
- Know your whole software bill. Pull every vendor into one view with a spend analysis template, then look at the tools with the fastest growth.
Bottom line. Start on Pro if 10 or fewer people own sheets, move to Business for timeline view, volume automations or free Guests, and treat Enterprise as a negotiation. Before each true-up and renewal, check who really needs to be a Member.
Smartsheet pricing questions
How much does Smartsheet cost per user?
Smartsheet Pro costs USD 9 per Member per month billed annually or USD 12 monthly. Business costs USD 19 annually or USD 24 monthly. Only Members are billed. Contributors can edit shared items for free on both plans, and Business also allows free Guests.
Is there a free version of Smartsheet?
No. Smartsheet has retired its permanent free plan and now offers a free trial. After the trial, anyone who creates or owns sheets needs a paid Member seat, though free Contributors can still edit items shared with them.
How much is Smartsheet Enterprise?
Smartsheet does not publish an Enterprise price. Sales quotes it, and it needs at least 10 Members. Advanced Work Management, which bundles Control Center, Dynamic View and Data Shuttle, is also custom priced, so expect a quote rather than a list price.
Can you get a discount on Smartsheet?
The clearest published discount is annual billing, which cuts Business from USD 24 to USD 19 and Pro from USD 12 to USD 9 per Member per month. Larger savings come from reclassifying non-owners as free Contributors and using monday.com or Asana quotes in Enterprise talks.
Is Smartsheet cheaper billed annually?
Yes. Annual billing saves USD 3 per Member per month on Pro and USD 5 on Business. For a 25-Member Business team that is USD 7,200 a year on monthly billing against USD 5,700 on annual billing, a saving of USD 1,500.
What is the cheapest alternative to Smartsheet?
ClickUp Unlimited is one of the cheapest mainstream options at USD 7 per user per month billed annually. monday.com Basic starts at USD 9 per seat with a three-seat minimum, and Asana Starter costs USD 10.99 per user billed annually.
Sources
How we put this page together
We start from the vendor pricing page and note the date. Where a figure comes from a third party instead, we say so on the page. Procurement VMS is a ratings and comparison site, not a software vendor, and nobody paid for a place in this guide. Spot a number that has changed? Tell us on the contact page and we will check it.
Take the Smartsheet cost model to your renewal meeting
You get a one page PDF and an Excel model with your seat count, the plans above and a renewal checklist.
Choosing software instead of renewing? See the ranked procurement software list.