Free
Free
per editor per month
Best for: Trying Airtable with a small group
- Up to 5 editors
- 1,000 records and 1GB attachments per base
- 1,000 API calls a month
- 2 weeks of history
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Airtable pricing in 2026: Team vs Business and what 20 editors pay
Every Airtable plan in plain numbers, why edit access is the meter, and what the Team to Business jump costs.
The short answer
Airtable costs USD 20 per editor per month on Team and USD 45 on Business billed annually (USD 24 and USD 54 monthly), with a free plan and quote-based Enterprise Scale. A 20-editor team pays USD 4,800 a year on Team or USD 10,800 on Business at list price, while read-only users and form submitters are free.
- Cheapest paid optionTeam at USD 20 per editor per month, billed annually.
- What IT-reviewed teams needBusiness, because SAML SSO starts there.
- Biggest hidden costThe jump from Team to Business, a 125% increase per editor.
- Best way to saveDowngrade people who only view data to read-only, then commit annually.
Written by Procurement VMS Editorial Team · Reviewed by Michael, Procurement Advisor Expert · Price data dated · 9 minute read
Airtable plans and prices
Airtable usually arrives as one team's tracker and then becomes the place half the company keeps its data. List prices are public, but the bill depends on a detail most buyers miss: you pay for everyone with edit access to any base, and not for everyone who logs in.
This guide walks through Free, Team, Business and Enterprise Scale with prices checked against Airtable's official pricing and plans pages.
Prices below were recorded on 12 October 2026. The headline figure is the lowest price you can get for that plan. Check the official page before you buy, because vendors change prices without notice.
Team
USD20
per editor per month, billed yearly
Billed monthly: USD24
Best for: Teams running shared projects and operations
- 50,000 records and 20GB attachments per base
- 100,000 API calls a month
- Gantt and timeline views
- 1 year of history
- 15,000 AI credits per editor
Business
USD45
per editor per month, billed yearly
Billed monthly: USD54
Best for: Departments with IT and security requirements
- 125,000 records and 100GB attachments per base
- unlimited API calls
- SAML SSO and admin panel
- 20,000 AI credits per user
Enterprise Scale
Custom
per editor per month
Best for: Organizations running Airtable across many teams
- Unlimited org units
- workspaces and bases
- 25,000 AI credits per user
- invoiced billing
How billing works
On Team and Business, Airtable charges for every user who has edit permissions on at least one base in the workspace. Read-only collaborators, form submissions and share links are free. Users added partway through are prorated for the rest of the month on Team, or the billing cycle on Business and Enterprise Scale. Team is paid by card, while Business and Enterprise Scale bought through sales can be invoiced and paid by PO, ACH, wire or check. Annual billing is about 17% cheaper than monthly on both paid plans.
The tier trap
SAML SSO starts on Business, so a security policy that requires single sign-on takes you from USD 20 to USD 45 per editor on annual billing. That 125% jump also applies when a base outgrows Team's 50,000 record cap.
Read this first. Annual prices (USD 20 Team, USD 45 Business) were read on airtable.com/pricing. Monthly prices (USD 24, USD 54) and all plan limits come from Airtable's official plans help page. Neither page states automation run limits per paid plan or a Team trial length, so both are left out. SAML SSO on Business is from Airtable's SSO setup docs, not the pricing page. Renewal notice terms are not published.
Airtable cost calculator
Move the slider to see what each plan costs at your size. The figures use the list prices on this page and leave out tax, add-ons and any discount you negotiate.
What 20 editors cost on Team, Business and monthly billing
Twenty editors shows the cost of an SSO requirement and of paying monthly.
| Scenario | Cost per year | Against the headline |
|---|---|---|
| Team, billed annually (20 editors) | USD4,800 | Headline price |
| IT requires SAML SSO, so Business annually (20 editors) | USD10,800 | +USD 6,000 |
| Business paid monthly instead of annually (20 editors) | USD12,960 | +USD 2,160 |
What each Airtable plan includes
Compare the plans side by side. Where a cell says Check page, the vendor's pricing page was not specific enough for us to fill it in.
| Feature | Free | Team | Business | Enterprise Scale |
|---|---|---|---|---|
| Records per base | 1,000 | 50,000 | 125,000 | Custom |
| Attachments per base | 1GB | 20GB | 100GB | Custom |
| API calls per month | 1,000 | 100,000 | Unlimited | Unlimited |
| Revision history | 2 weeks | 1 year | 1 year | Custom |
| AI credits per user per month | Limited | 15,000 | 20,000 | 25,000 |
Features we could not place by plan: Gantt and timeline views, SAML SSO, Invoiced billing. Check the official page for which plan includes each one.
Which Airtable plan should you pick?
Free
Pick it if up to 5 editors are testing Airtable and 1,000 records per base is enough.
Team
Pick it if you need up to 50,000 records per base, timeline views and a year of history.
Business
Pick it if IT requires SAML SSO, you need 125,000 records per base, or you want invoiced billing.
Enterprise Scale
Pick it if Airtable runs across many departments and you need unlimited workspaces and org units.
Our view
Team is good value for groups that need a flexible database with forms and automations, at USD 20 per editor on annual billing. Business is worth it only when SSO, larger bases or invoiced billing are hard requirements, because it costs 125% more per editor.
You may be overpaying if
People who only view data have edit rights, you moved to Business only for one large base that could be archived or split, or a spreadsheet or tool you already own covers the use case.
How to pay less for Airtable
Downgrade viewers to read-only
Only editors are billable, so switch people who only view or comment to read-only before each billing cycle.
Use forms for data entry
Form submissions are free, so collect input through forms instead of giving contributors edit access.
Commit annually
Annual billing is about 17% cheaper than monthly on Team and Business.
Archive old records
Clearing or splitting large bases can keep you under Team's 50,000 record limit.
Price the alternatives
Smartsheet and monday.com give you a competing per-seat number before renewal.
Renewal email you can copy
Fill in the brackets and send it about 90 days before the renewal date. It works best next to your renewal tracker.
Subject: Airtable renewal on [renewal date] Hi [account manager], Our Airtable [plan] subscription renews on [renewal date]. Over the last 90 days, [active editors] of the [paid editors] we pay for used it. We would like to renew with [target editors] on a [term] term. Before we sign, please send: 1. The current list price and the price you are offering us, line by line. 2. The cap on any price increase at the next renewal. 3. The notice period if we want to cut editors or move to another plan. We are comparing this against [alternative] and plan to decide by [decision date]. If you can offer [target discount] percent off list, or a lower price for a longer term, we are ready to talk this week. Thank you, [name] [company]
Free PDF and Excel
Airtable pricing sheet and cost model
A one page summary of every plan, plus an Excel model that adds up your own seat count.
- All plans and prices on one page
- Excel model with your seat count and yearly cost
- Renewal checklist and the email above, ready to edit
- Date of the price data and the source links
Airtable alternatives and what they cost
If this vendor does not fit, these are the closest options and what they charge.
| Alternative | Starting price | Pick it when |
|---|---|---|
| Smartsheet | USD9 per member per month (Pro, annual, 1 to 10 members) | You mainly need spreadsheets with Gantt views for a small team Read our Smartsheet pricing guide |
| monday.com | USD9 per seat per month (Basic, annual, 3 seat minimum) | You want boards and project tracking more than a database Read our monday.com pricing guide |
| Notion | USD10 per member per month (Plus, annual) | You need docs and light databases in one workspace Read our Notion pricing guide |
Keeping Airtable spend under control
Bases get shared widely with edit rights because it is the easy default. Each of those rights is a billable seat, and nobody reviews them until renewal.
- Track who holds a seat. Keep one list of paid seats, their owners and the date each was last used. Our guide to vendor management shows how to set that up.
- Put renewals on a calendar. Log every renewal date and notice period in a contract renewal tracker so nobody finds out after the term rolls over.
- Route new buys through one request. Cards and expense claims hide duplicate subscriptions. A short purchase requisition step catches them before the first payment.
- Know your whole software bill. Pull every vendor into one view with a spend analysis template, then look at the tools with the fastest growth.
Bottom line. Start on Team, keep viewers read-only, and move to Business only when SSO, bigger bases or invoiced billing are hard requirements. Then review billable editors 90 days before renewal and fold stray workspaces into one contract.
Airtable pricing questions
How much does Airtable cost per user?
Airtable Team costs USD 20 per editor per month billed annually or USD 24 billed monthly. Business costs USD 45 annually or USD 54 monthly. Only users with edit permissions are billed, and read-only collaborators and form submitters are free.
Is there a free version of Airtable?
Yes. Airtable Free costs nothing and allows up to 5 editors, 1,000 records and 1GB of attachments per base, 1,000 API calls a month and 2 weeks of revision history.
How much is Airtable Enterprise Scale?
Airtable does not publish Enterprise Scale pricing, and it is quoted by sales based on your scale. It adds unlimited org units, workspaces and bases and 25,000 AI credits per user per month, with invoiced billing.
Can you get a discount on Airtable?
Annual billing saves about 17% compared with monthly on Team and Business. Beyond that, the biggest saving is billing only real editors, since read-only users and form submitters are free. Enterprise Scale terms are negotiated with sales.
Is Airtable cheaper billed annually?
Yes. Team drops from USD 24 to USD 20 per editor per month and Business from USD 54 to USD 45, about 17% less. For 20 editors on Business that is USD 2,160 a year.
What is the cheapest alternative to Airtable?
Smartsheet Pro and monday.com Basic both list at USD 9 per user per month on annual billing, though monday.com requires at least 3 seats. Notion Plus at USD 10 per member suits teams that mainly need docs with light databases.
Sources
How we put this page together
We start from the vendor pricing page and note the date. Where a figure comes from a third party instead, we say so on the page. Procurement VMS is a ratings and comparison site, not a software vendor, and nobody paid for a place in this guide. Spot a number that has changed? Tell us on the contact page and we will check it.
Take the Airtable cost model to your renewal meeting
You get a one page PDF and an Excel model with your seat count, the plans above and a renewal checklist.
Choosing software instead of renewing? See the ranked procurement software list.