Free
Free
per seat per month
Best for: Occasional signature requests with no workflow around them
- 5 sends per month
- up to 2 recipients per document
- up to 5 templates
- unlimited users and storage
- free API plan with the same restrictions
Home / Pricing guides / Document Automation and E-Signature / PandaDoc
Pricing guide, Document Automation and E-Signature
PandaDoc pricing in 2026: Starter, Business and the cost of paying monthly
What each PandaDoc plan includes, why Starter is a dead end for CRM teams, and how wide the gap between annual and monthly billing is.
The short answer
PandaDoc costs USD 19 to USD 49 per seat per month billed annually, or USD 35 to USD 65 billed monthly, with a free plan capped at 5 sends and quote-based Enterprise. A 10-seat team pays USD 2,280 a year on Starter or USD 5,880 on Business at list price, before add-ons.
- Cheapest paid planStarter at USD 19 per seat per month, billed annually.
- What most teams needBusiness at USD 49, because CRM integrations and quoting start there.
- Biggest hidden costMonthly billing, which costs 84% more than annual on Starter and 33% more on Business.
- Best way to saveCommit annually, audit seats before renewal, and price DocuSign if you only need signatures.
Written by Procurement VMS Editorial Team · Reviewed by Michael, Procurement Advisor Expert · Price data dated · 10 minute read
PandaDoc plans and prices
PandaDoc sells document automation and e-signature per seat, with a free plan, two published paid plans and a quoted Enterprise tier. The spread between annual and monthly billing is unusually wide.
This guide uses figures from PandaDoc's own pricing guide and CostBench, which agree on the annual prices, and sets out what each plan can and cannot do.
Prices below were recorded on 17 October 2026. The headline figure is the lowest price you can get for that plan. Check the official page before you buy, because vendors change prices without notice.
Starter
USD19
per seat per month, billed yearly
Billed monthly: USD35
Best for: Small teams that only need unlimited signing
- Unlimited documents and e-signatures
- drag and drop editor
- document theming
- still capped at 5 templates
- no integration support
Business
USD49
per seat per month, billed yearly
Billed monthly: USD65
Best for: Sales teams that quote, route for approval and collect payment
- CRM integrations
- Quote Builder
- payment collection
- approval workflows
- collaboration tools
- optional paid add-ons
Enterprise
Custom
per seat per month
Best for: Larger organisations needing CPQ, SSO and team workspaces
- Everything in Business plus CPQ and workflow automation
- smart content
- team workspaces
- SSO
- notary and enterprise controls
How billing works
PandaDoc bills per seat per month, and the gap between annual and monthly is unusually wide. Starter is USD 19 annually against USD 35 monthly, and Business is USD 49 against USD 65, which PandaDoc describes as saving up to 46% on annual billing. CostBench reports that paid plans carry a one-year minimum commitment, that contracts do not auto-renew and that mid-term downgrades are not allowed, so the seat count you sign is the seat count you pay for all year. Seats added mid-contract are often priced at list and not at your negotiated rate. Add-ons sit on top. HubSpot External Automation is USD 39 per month per account on Business, the Salesforce integration carries an optional fee PandaDoc does not publish, and any payment you collect inside a document attracts the connected provider's processing fees.
The tier trap
Starter has no integration support and keeps the same 5-template cap as the free plan, so any team with a CRM, a quote to build or a payment to collect has to jump to Business at USD 49 per seat per month. That is 2.6 times the Starter price for what most sales teams would call the basics.
Read this first. The official pandadoc.com/pricing page could not be fetched, so prices come from PandaDoc's own pricing guide on its blog and from CostBench, which agree on USD 19 for Starter and USD 49 for Business billed annually. The monthly rates of USD 35 and USD 65 come from the PandaDoc blog guide only. The contract terms (one-year minimum, no auto-renewal, no mid-term downgrade, mid-term seats at list) are CostBench claims verified on 14 June 2026 and should be confirmed in your order form. Re-check the official page before you buy. No buyer-paid median was found for PandaDoc.
PandaDoc cost calculator
Move the slider to see what each plan costs at your size. The figures use the list prices on this page and leave out tax, add-ons and any discount you negotiate.
What 10 seats cost on Starter, on Business and on Business paid monthly
Ten seats show how much the plan step and the billing frequency each add.
| Scenario | Cost per year | Against the headline |
|---|---|---|
| Starter, billed annually (10 seats) | USD2,280 | Headline price |
| Sales needs CRM and quoting, so Business billed annually (10 seats) | USD5,880 | +USD 3,600 |
| Business billed monthly instead of annually (10 seats) | USD7,800 | +USD 1,920 |
What each PandaDoc plan includes
Compare the plans side by side. Where a cell says Check page, the vendor's pricing page was not specific enough for us to fill it in.
| Feature | Free | Starter | Business | Enterprise |
|---|---|---|---|---|
| Document sends | 5 per month | Unlimited | Unlimited | Unlimited |
| Templates | 5 | 5 | Unlimited | Unlimited |
| Drag and drop editor and theming | Limited | Check page | Check page | Check page |
| Approval workflows | Check page | Check page | Check page | Advanced |
Features we could not place by plan: CRM integrations (Salesforce, HubSpot), Quote Builder and payment collection, Smart content and team workspaces, SSO and enterprise controls. Check the official page for which plan includes each one.
Which PandaDoc plan should you pick?
Free
Pick it for occasional signature requests with no workflow around them: 5 sends a month, 2 recipients per document, 5 templates.
Starter
Pick it if a small team only needs unlimited signing and has no CRM to connect.
Business
Pick it if sales quotes, routes for approval and collects payment, with CRM integrations and the Quote Builder.
Enterprise
Pick it if you need CPQ, SSO, team workspaces and notary controls, and accept a quote.
Our view
PandaDoc is a good fit for sales teams that quote and close inside documents, and Business is the plan most of them end up on. The mistake is buying Starter to save money and then paying for Business anyway. The other mistake is paying monthly when the annual rate is up to 46% lower.
You may be overpaying if
You hold seats for people who sent nothing in 90 days, you buy Business for staff who only need signing, or you pay monthly on a team that has not changed in a year.
How to pay less for PandaDoc
Buy annually
Annual billing cuts Starter from USD 35 to USD 19 and Business from USD 65 to USD 49 per seat, which PandaDoc puts at up to 46%. On ten Business seats that is USD 1,920 a year.
Audit seats before renewal
PandaDoc bills per seat, and CostBench says downgrades are blocked mid-term. Count the people who actually sent a document in the last 90 days, not everyone with a login.
Split the team by plan
Only the people who build quotes and run approvals need Business. Recipients never need a seat at all, and occasional internal senders can sit on the free plan.
Put DocuSign in the quote
DocuSign Personal lists at USD 11 per user per month and Standard at USD 30. If signatures are the real requirement, that is a credible competing quote.
Price Proposify for proposal-heavy teams
Proposify Basic is USD 19 and Team USD 41 per user per month, which brackets PandaDoc Starter and Business closely enough to be worth a side-by-side.
Diarise the renewal yourself
CostBench reports PandaDoc contracts do not auto-renew and cannot be downgraded mid-term, so renewal is the only moment you can cut seats. Put a reminder in 90 days ahead of the date.
Renewal email you can copy
Fill in the brackets and send it about 90 days before the renewal date. It works best next to your renewal tracker.
Subject: PandaDoc renewal on [renewal date] Hi [account manager], Our PandaDoc [plan] subscription renews on [renewal date]. Over the last 90 days, [active seats] of the [paid seats] we pay for used it. We would like to renew with [target seats] on a [term] term. Before we sign, please send: 1. The current list price and the price you are offering us, line by line. 2. The cap on any price increase at the next renewal. 3. The notice period if we want to cut seats or move to another plan. We are comparing this against [alternative] and plan to decide by [decision date]. If you can offer [target discount] percent off list, or a lower price for a longer term, we are ready to talk this week. Thank you, [name] [company]
Free PDF and Excel
PandaDoc pricing sheet and cost model
A one page summary of every plan, plus an Excel model that adds up your own seat count.
- All plans and prices on one page
- Excel model with your seat count and yearly cost
- Renewal checklist and the email above, ready to edit
- Date of the price data and the source links
PandaDoc alternatives and what they cost
If this vendor does not fit, these are the closest options and what they charge.
| Alternative | Starting price | Pick it when |
|---|---|---|
| DocuSign | USD11 per user per month (Personal, annual) | You only need signatures, not proposals, quoting or payment collection Read our Docusign pricing guide |
| Proposify | USD19 per user per month (Basic) | Your team sends proposals rather than contracts and wants a cheaper entry seat |
| Qwilr | USD35 per user per month (starting price) | You want interactive web-page proposals rather than PDF-style documents |
Keeping PandaDoc spend under control
Seat counts drift as sales teams change. Because downgrades are blocked mid-term, the renewal date is the only reset you get each year.
- Track who holds a seat. Keep one list of paid seats, their owners and the date each was last used. Our guide to vendor management shows how to set that up.
- Put renewals on a calendar. Log every renewal date and notice period in a contract renewal tracker so nobody finds out after the term rolls over.
- Route new buys through one request. Cards and expense claims hide duplicate subscriptions. A short purchase requisition step catches them before the first payment.
- Know your whole software bill. Pull every vendor into one view with a spend analysis template, then look at the tools with the fastest growth.
Bottom line. Buy annually, put only quote builders on Business, and count real senders before renewal. Get the Salesforce fee and any add-ons itemized before you sign.
PandaDoc pricing questions
How much does PandaDoc cost per user?
PandaDoc costs USD 19 per seat per month on Starter and USD 49 on Business when billed annually. Billed monthly those rise to USD 35 and USD 65. Enterprise is quoted by sales. There is also a free plan limited to five document sends a month and five templates.
Is there a free version of PandaDoc?
Yes. PandaDoc Free allows 5 document sends per month, up to 2 recipients per document and up to 5 templates, with unlimited users and storage. It also includes a free API plan under the same limits. It is workable for very occasional signing, not for a sales team.
How much is PandaDoc Enterprise?
PandaDoc does not publish an Enterprise price, and it is quoted by sales. Enterprise adds CPQ and workflow automation, smart content, team workspaces, SSO, notary and enterprise controls on top of Business. Ask for the Salesforce integration fee and any add-ons itemized in the quote.
Can you get a discount on PandaDoc?
Yes. Annual billing is the largest published saving, up to 46% against monthly. Beyond that, discounts come from negotiating at renewal on a clean seat count. CostBench reports that contracts do not auto-renew, which gives you a genuine decision point each year.
Is PandaDoc cheaper billed annually?
Yes, and by an unusually wide margin. Starter drops from USD 35 to USD 19 per seat per month and Business from USD 65 to USD 49. For a ten-seat Business team that is USD 1,920 saved a year, so monthly billing is rarely worth the flexibility it buys.
What is the cheapest alternative to PandaDoc?
DocuSign Personal at USD 11 per user per month is the cheapest mainstream alternative, though it caps you at 5 envelopes a month. Proposify Basic at USD 19 matches PandaDoc Starter on price while allowing proposals, and Qwilr starts at USD 35 per user per month.
Sources
How we put this page together
We start from the vendor pricing page and note the date. Where a figure comes from a third party instead, we say so on the page. Procurement VMS is a ratings and comparison site, not a software vendor, and nobody paid for a place in this guide. Spot a number that has changed? Tell us on the contact page and we will check it.
Take the PandaDoc cost model to your renewal meeting
You get a one page PDF and an Excel model with your seat count, the plans above and a renewal checklist.
Choosing software instead of renewing? See the ranked procurement software list.