Purchase Requisition Form Template
The internal request that happens before any purchase order goes out the door. This template captures exactly what an approver needs to say yes quickly, what's needed, why, and what it costs.
Purchase Requisition Form Template
Requester info, a line-item table with business justification, preferred vendor section, budget code, and an approval sign-off line.
Why the "business justification" field matters more than it looks
Most requisition forms we've seen just ask "what do you need?" This one also asks why, on the same line as each item, not as an afterthought, but because a specific justification ("replaces the unit that failed last week" vs. just "new laptop") is what actually speeds up approval. Vague requests get sent back with questions; specific ones get approved the same day.
- Requester name, department, request date, and needed-by date
- A 5-line item table with description, business justification, quantity, and estimated cost
- A preferred vendor section, with space to note why that vendor specifically
- Budget/cost center field and total estimated cost
- An approver signature and date line
How this fits into your buying process
This requisition is the very first internal document in the purchasing cycle, it's what triggers everything downstream. Once it's approved, the next step is usually issuing an actual purchase order to the chosen vendor. If you also need that piece, our purchase order template picks up exactly where this one leaves off.
For a fuller breakdown of what belongs in a requisition versus what belongs in a PO, and how approval routing typically works by dollar amount, see our purchase requisition guide.
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Common questions about this template
A purchase requisition stays internal, it's the request an employee submits for approval before anything is sent to a supplier. A purchase order is the external document sent to the vendor once that request is approved. This template is for the internal step.
Yes. Enter your name and work email and it downloads immediately, no payment involved.
A Word (.docx) document, fully editable in Microsoft Word, Google Docs, or LibreOffice Writer.
Yes, the approval section is intentionally simple so you can adapt it to your own thresholds, whether that's a single manager sign-off or a multi-step routing process.