Where each document sits in procure to pay

1. 1Source and onboard
   • Quotation Format
   • Letter of Intent to Purchase
   • Conflict of Interest Form
   • Form W-9 (for vendors)
   • Form W-8BEN
2. 2Contract and order
   • Master Service Agreement (MSA)
   • Statement of Work (SOW)
   • Purchase Agreement
   • Performance Bank Guarantee
   • Contract Amendment
3. 3Ship and deliver
   • Shipping Documents
   • Trade Terms
   • Commercial Invoice
   • Packing List (Shipping)
   • Packing Slip
4. 4Invoice
   • Types of Invoices
   • Invoice Example
   • Invoice Number
   • Service Invoice
   • Recurring Invoice
5. 5Tax and compliance
   • GST Tax Invoice
   • E-Invoice under GST (IRN)
   • Bill of Supply
   • VAT Invoice (UK)
   • Tax Invoice (UAE)
6. 6Adjust and dispute
   • Credit Note
   • Debit Note
   • Credit Memo
   • Debit Memo
   • Credit Note under GST
7. 7Pay and reconcile
   • Payment Terms
   • Net 15
   • Net 30
   • 2/10 Net 30
   • Net 45

Source: Procurement document decoder, Procurement VMS